Job description
Proactively manages the workflow related to the Office of the CEO including but not limited to: in and outbound communications; CEO calendar; preparing the CEO for meetings; and, travel schedule, itinerary and logistics.

Serve as a liaison with other departments and external agencies including Senior Leadership and Community Stakeholders on large-scale Literacy initiative.

Manage the inventory of our signature “Book Club” program including ordering of supplies and educational materials, and, tracking distribution.

Serves as a Project Manager for special projects as assigned by the CEO which may including: planning and coordinating presentations and, disseminating information including overseeing direct mail programs.

Work with payroll vendor (ADP) to process payroll

Review and coordinate invoice approval and payment with external bookkeeping provider.

Maintains all information and documentation in electronic files.

Develop and maintain proficiency with a broad range of technology platforms such as Adobe, SharePoint, GoToMeetings or Zoom as well as knowledge of social media platforms.

Competencies

Superior computer skills with expertise in using Advanced Outlook and Excel (including pivot tables), and, database software.

Effective verbal and written communicator.

Professional organizational skills including prioritization, managing multiple tasks and meeting deadlines.

Handle confidential information with absolute discretion.

Establish and maintain effective internal and external working relationships.

Decisive and confident decision maker.

Work Environment and Physical Demands

The work environment is a professional office setting using standard office equipment (computers, phones, copy machines). The incumbent will be required to regularly sit, talk, hear and use hands and fingers to operate keyboards and office equipment; walk and reach with hands and arms; stoop, kneel, crouch and/or crawl and, lift objects weighing up to 25 pounds unassisted.

Qualifications

Minimum requirement -Associate degree

business, organizational development, human services, social services or closely related field.

At least 5 years of successful executive administration experience in a fast-paced environment.

Current experience in using Microsoft Office and database software with superior Outlook and Excel skills.

What We Offer

The right candidate can expect a starting salary between $55,000 – $60,000. We offer excellent medical, dental, vision, life and disability benefits and pay 100% of the premium for your coverage along with generous paid time off.

Background Checks

Our staff members regularly have contact with minor children. Employment is contingent upon obtaining and maintaining satisfactory background checks including:

background check (fingerprints)

Post-offer drug test

E-verify

We are an equal opportunity and drug-free workplace employer. We recruit, employ, train, compensate and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other characteristic protected by applicable law.
Job Type: Full-time

Salary: $50,000.00 – $60,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:

8 hour shift
Day shift
Monday to Friday
Ability to commute/relocate:

Miami, FL 33138: Reliably commute or planning to relocate before starting work (Required)
Experience:

Microsoft Excel: 1 year (Preferred)
Microsoft Powerpoint: 1 year (Preferred)